Office Coordinator / Scheduler

Job Description

The Office Coordinator / Scheduler is responsible for development and continual monitoring of the work schedules for Caregivers to meet patient care needs, adjusts staffing according to available staff and reports changes to appropriate supervisors, assure accuracy of the time reports, verify hours worked daily, overtime hours and benefit days, and calculate staffing based on adjusted census daily. The Office Manager will work with the Owners & Nurse to ensure that all back office functions related to business operations are performed effectively. In addition, the office manager assists the owners with specific duties as required.

Portrait of an Office Coordinator / Scheduler

• Familiar with and comfortable working on computers.
• Possess good phone skills.
• Ability to coordinate and perform multiple tasks.
• Understand basic accounting principles.
• Excellent written/grammatical skills.
• Good communication skills.
• Self-starter.
• Work well with others.
• Coordinate employee paperwork.
• Audit inflow of paperwork for staffing purposes.

Primary Responsibilities

• Answering phones as needed.
• Staffing & scheduling all in-home care cases.
• Interview and orientation process of caregivers.
• Understanding the staffing & scheduling software.
• Monitoring daily schedules for any call outs.
• Entering new employees and clients into system.

Knowledge and Skills Requirements

• Excellent computer skills.
• Exceptional interpersonal skills.
• Candidates must be authorized to work in the United States

Portrait of an ABC Office Coordinator

• Familiar with and comfortable working on computers.
• Possess good phone skills.
• Ability to coordinate and perform multiple tasks.
• Understand basic accounting principles.
• Excellent written/grammatical skills.
• Good communication skills.
• Self-starter.
• Work well with others.

Primary Responsibilities

• Greet guest
• Answer phones, process mail & UPS
• Set up physical folders for new clients and assist when needed
• Make sure Owners, Nurses, Staffing Coordinators and Care Givers get copies of plans for new patients and changes
• Type proposals/quotes as needed
• Order office supplies and new equipment as approved
• Deliver releases and pick up checks as needed
• Maintain paper stock for copier and fax machine
• Send out Newsletter to referral sources by 15thof each month. Get details from Owners and Care Coordinator
• Keep copier area tidy/clean
• Maintain stock of paper towels, soap, etc. for restrooms
• General filing
• Present a professional appearance and positive attitude when interacting with clients and co-workers
• Foster goodwill and teamwork amongst all employees and customers

Knowledge and Skills Requirements

• Knowledge of office practices and procedures
• Knowledge of computing hardware and software resources, including web activity
• Interpersonal/human relations skills
• Verbal and written communication skills
• Program coordination skills
• Organizational/planning skills
• Accounting and bookkeeping skills
• Ability to compose and edit correspondence
• Ability to prepare reports and publications
• Ability to manage multiple tasks simultaneously
• Ability to maintain confidentiality
• Candidates must be authorized to work in the United States.

Work Hours

9:00 AM – 3:00 PM

Location: Marlton, New Jersey

Job Type: Full-time